Terms and Conditions for Bar Bike and The Bike Beverage Company.

INTRODUCTION: These Terms and Conditions govern the provision of services by Bar Bike and The Bike Beverage Company ("we", "our", or "the Company") to you ("Client", "you", or "your"). By booking our services, you agree to these terms.

WEBSITE USER AGREEMENT: By visiting and/or using this website and its associated services and functions you agree to be bound by this user agreement and the terms of our Privacy Policy (“agreement“). If you do not agree to any provisions of this agreement, you must not use the Website. We reserve the right to make changes to this agreement from time to time at our sole discretion. These may take effect immediately. By continuing to use the Website following the making of those changes, you agree to be bound by the changes. This agreement is formed between anyone who visits this Website and the company.

CONTENT DISCLAIMERAll content on this website, including but not limited to written and visual materials, is provided for informational and illustrative purposes only. We make no warranties or representations regarding its accuracy, completeness, reliability, or timeliness. Any content may be an artistic representation and should not be interpreted as factual or definitive. The content may be outdated, incorrect, or subject to change without notice. Prices made in quotes or otherwise displayed elsewhere on this website, via email correspondence or any other means of communication, are for informational purposes only and are not final until a booking is confirmed in addition to a booking deposit payment. We expressly disclaim all liability for any reliance placed on the information provided. By using this website, you acknowledge and agree that we are not responsible for any errors, omissions, damages, or consequences resulting from the use of or reliance on this content. To the fullest extent permitted by law, we disclaim all warranties, express or implied, and shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising from your access to or use of this website. If you do not agree to these terms, you must cease using this website immediately.

INTELLECTUAL PROPERTY: We reserve all intellectual property rights, including but not limited to, copyright in material and/or services provided by us. Nothing in the agreement gives you a right to use any of our marketing material, business names, trade marks, logos, domain names or other distinctive brand features. Other trade marks, images and other materials used on the Website that belong to third parties are used with permission and remain the intellectual property of the third party. You may not modify or copy the layout or appearance of the Website nor any computer software or code contained in the Website. You may not decompile or disassemble, reverse engineer or otherwise attempt to discover or access any source code related to the Website. If you correspond or otherwise communicate with us in circumstances where it is reasonable from the context of your communication to expect that you intend the correspondence or communication to be made accessible to other users of the Website, then you automatically grant to us an irrevocable, perpetual, non-exclusive, royalty-free, world-wide licence to use, copy, display and distribute the content of your correspondence or communication and to prepare derivative works of the content or incorporate the content into other works in order to publish and promote such content. This may include, but is not limited to, publishing testimonials on our Website and developing your ideas and suggestions for improved products or services we provide.

TRANSFER AND ASSIGNMENT: In the event that we merge, sell or otherwise change control of our business or this Website to a third-party, we reserve the right, without giving notice or seeking any additional consent from you, to transfer novate or assign the personal information, content and rights that we have collected from you and any agreements we have made with you.

WAIVER: If we do not exercise or enforce any right or provision under this agreement, it will not constitute a waiver of such right or provision. Any waiver of any provision under this agreement will only be effective if it is in writing and signed by us.

SERVICES PROVIDED: We offer services for events including, but not limited to, corporate events, weddings, parties, and other gatherings. Our services may include event organization, beverage preparation, glassware and beverage accessories, beverage serving, and clean-up, depending on the specific package and arrangements agreed upon.

BOOKING AND CONFIRMATION: A booking is confirmed only once a signed agreement and a non-refundable deposit of 30% of the total estimated cost has been received. The Client must provide the necessary details regarding the event, including date, location, guest count, consumption restrictions, and any special requests. The final guest count must be confirmed at least 14 days before the event. Changes made after this deadline may result in additional charges. Certain changes to a booking may involve additional costs. Changes involving additional costs will also require an additional deposit to be paid for the changes to be saved and the booking details updated. We do our best to fulfill any requests for changes to a booking, however in some cases it may not be possible. If a change to a booking was made with an additional deposit payment paid in relation to the change, but we are unable to fulfill the change, we will attempt to contact the client and or refund the relationary payment.

QUOTES: Prices listed in quotes are approximate estimations and, whilst we endeavour to provide as accurate information as possible, may not always reflect the exact final price.

PAYMENT TERMS: A non-refundable deposit of 30% is required at the time of booking. The balance is due 21 days before the event, or as otherwise specified in the contract. Payments can be made via bank transfer, credit card, or Bitcoin. The Company offers a 7 day grace period for payments due, after which an additional 5% late fee will accrue every 7 days thereafter.

PUBLIC HOLIDAYS AND AFTER-HOURS: The Company has a surcharge of $150 per serving hour on New Years Eve, Western Australian public holidays and between the hours of 00:00 (midnight) and 06:00 (6am) year round, plus an additional $100 per hour traveled if your event is located more than 75km outside of Perth CBD.

CANCELLATIONS AND REFUNDS: In the event of the client requesting the cancellation of a booking, the deposit is deemed non-refundable if the original booking was confirmed more than 7 days ago. If the Client cancels the event within 21 days of the scheduled event, the full balance may be due. Cancellations for a booking which was confirmed less than 7 days prior to the cancellation request will be refunded if the cancellation request was made at least 21 days prior to the given event date. Cancellations made by the Company will be refunded. Cancellations due to unforeseen circumstances, such as inclement weather (for outdoor events), may be rescheduled or refunded at the Company's discretion.

POSTPONEMENT: Requests for postponement of a booking must be received in writing. The rescheduled booking date must be within 12 months of the original booking unless otherwise agreed upon in writing, and is subject to availability. All monies paid to date will be allocated to the new function date. We reserve the right to withhold all or part of the deposit for any administration and service costs incurred.

MENU SELECTION AND SPECIAL REQUESTS: The final menu selection is made at the time of booking. Quantity Change Requests must be made at least 21 days before the event. In some circumstances the Company may be unable to fulfill such a request in which the quantities provided at the event will be the quantities specified at the time of booking. The Company reserves the right to substitute menu items in the event of unavailability, with prior consent from the Client.

EVENT DETAILS AND ACCESS: The Client is responsible for ensuring access to the event location and any necessary permits or permissions, and that there are no restrictions on the sale or consumption of alcoholic beverages at the event location, and have received permission from the property owner or the relevant location authority for the Company to provide our services at the event. The Company requires access to the venue for set-up 1 hour before the event start time and will require 1 hour for clean-up after the event. The Client must provide an area of no less than 2m x 2m for the Company to provide its services, and is responsible for ensuring accessibility to the area is possible. Any doors, gates or other such barriers must have no less than 900mm width.

EQUIPMENT AND STAFF: The Company will provide only the glassware and catering equipment outlined in the final booking. Our staff will arrive up to 45 minutes before the event to set up and will remain up to 45 minutes after our serving period ends. The number of staff provided will be based on the size of the event and the services booked. The Client agrees to provide adequate facilities for our staff to work efficiently and comfortably.

HEALTH AND SAFETY: All beverages are prepared or served in accordance with local health and safety regulations. The Client agrees to notify us of any specific health and safety requirements at the venue. The Company will not be held liable for any foodborne illnesses or allergic reactions unless caused by negligence on our part. The Bike Beverage Company upholds the principle of Responsible Service of Alcohol and in accordance with the applicable liquor license, reserves the right to refuse service to persons suspected to be under the age of eighteen years and to any person who shows signs of intoxication. The Company reserves the right to end the service entirely at any point during the service period if there are reasonable grounds to do so, not limited to aggression, harassment, discrimination, disorderly conduct, illegal activities, intoxication, damage to property, violation of safety regulations, breaches of the terms and conditions of service, or any actions that disrupt the comfort and safety of other guests or staff. In such cases, the Company may refuse service, may request the removal of individuals from the premises, and may involve law enforcement authorities if necessary. The Company further reserves the right to take any appropriate action to protect the well-being of its employees, customers, and property, and to comply with any applicable laws and regulations. No refunds or compensation will be issued if the service is ended due to such circumstances.

LIABILITY: The Client agrees to indemnify and hold harmless The Bike Beverage Company from any claims, damages, or losses arising from the Client's event, including but not limited to accidents, injuries, or property damage. The Company’s liability for any claim arising out of or in connection with the provided services is limited to the amount paid by the Client for those services.

FORCE MAJEURE: Neither party will be liable for any failure or delay in the performance of their obligations under this agreement if such failure or delay is caused by events beyond their reasonable control, including but not limited to natural disasters, strikes, or other unforeseen circumstances.

PHOTOGRAPHY AND PROMOTIONAL USE: The Client grants The Bike Beverage Company permission to take photographs or videos at the event for promotional purposes. If the Client prefers not to have their event photographed or filmed, they must notify the Company in advance.

GOVERNING LAW AND DISPUTE RESOLUTION: These Terms and Conditions shall be governed by and construed in accordance with the laws of Western Australia. Any disputes arising from this agreement shall be resolved through mediation or arbitration in Perth, Western Australia, unless otherwise agreed.

AMENDMENTS: The Company reserves the right to modify these Terms and Conditions at any time. Any changes will be communicated to the Client in writing, and the updated terms will apply to all subsequent bookings.

CONTACT INFORMATION: For any questions or clarifications regarding these Terms and Conditions, please contact us at: The Bike Beverage Company bookings@barbike.com.au By booking our services, the Client acknowledges and agrees to these Terms and Conditions